Malaysia Foreign-owned company Registration procedures

Registration of companies in major cities in Malaysia, search for registered addresses, trademark registration, import and export licenses, applications for franchised industries, etc. Accounting and payroll services supported by the cloud system after the company is established. Kuala Lumpur and Evershine affiliated colleagues work hand in hand to serve you. Through reducing air travel to fight global warming.

Contact us
Email：kul4ww@evershinecpa.com
or
Malaysia Evershine BPO Co., Ltd.
Kuala Lumper time zone:
CA Aaron Yap, Malaysian speak Malay, Chinese and English
or
Taipei Time Zone in Evershine headquarter:
Contact Engaging Manager: jerry Chu Director
Mobile: +886-939- 357-735
Tel: +886-2-2717-0515 Ext: 103

Malaysia Foreign-owned company Registration procedures 
The below contents was digested from World Bank: www.doingbusiness.org version 2021/06/07. 

1
APPLIES TO WOMEN ONLY:
Obtain husband’s permission to leave the home
Agency : Domicile
According to Islamic Family Law, Art. 59(2)(b), the woman must obtain permission from her husband to leave her home.
1 day

2
Search and reserve company name at the (SSM) one-stop shop
Agency : Companies Commission of Malaysia

Since May 16, 2013, it is mandatory to conduct company name search and reservations online via MyCoID portal
http://ww1.ssm-mycoid.com.my/omni/omni/portal/mycoid
The name reservation is valid for every 30 days, up to a maximum of 180 days.
Less than one day (online procedure);MYR 50 for every 30 days
3
Company Secretary prepares the company incorporation documents
Agency : Companies Commission of Malaysia

Under the new Companies Act of 2016, a super form on the MyCoID website needs to be filled up, which requires the following:
– Name of the proposed company.
– Whether the company is private or public.
– Nature of business.
– Registered address.
– Details of shareholders.
– Details of directors.
– Details of company secretary (if any);
– Details of shares and
– Any other information the CCM requires.

Due to the Companies Act of 2016, the following forms are no longer needed:
(ii) Form 48A (Statutory Declaration by A Person before Appointment as Director, or by A Promoter before Incorporation of Corporation)
(iii) Form 6 (Statutory Declaration of Compliance by the Company Secretary)
(iv) Form 24 (Return of Allotment of Shares)
(v) Form 49 (Return Giving Particulars in Register of Directors, Managers and Secretaries and Changes of Particulars)
(vi) Form 44 (Notice of Situation of Registered Office and of Office Hours, and Particulars of Change)
A company secretary is optional during registration, however, they are still used frequently in practice.
Furthermore, the company must appoint a secretary within 30 days after its incorporation of the company.
between 1-3 days, simultaneous with previous procedure;MYR 1,000
4
File necessary documents with the Companies Commission of Malaysia (CCM) one-stop shop and obtain company incorporation as well as the post-incorporation package (company seal, share certificates and statutory books)
Agency: Companies Commission of Malaysia

File necessary documents with the Companies Commission of Malaysia (SSM) one-stop shop and obtain company incorporation, Promoters must pay the registration fee and file the following incorporation documents with the Companies Commission.
Application for incorporation under section 14 of the Act:
(a) company limited by share – 1,000
(b) company limited by guarantee – 3,000
(c) unlimited company – 1,000
If the application is submitted online through Mycoid, there is a processing fee of RM10.00.
2 days MYR 1,000 (registration fee) + MYR 10 (online processing fee)

5
Register for Sales and Service Tax (STT)
Agency : Royal Malaysian Customs

The Sales and Services Tax (SST) has been implemented in September 2018.
The SST replaces the existing Goods and Services Tax (GST).
It is placed on taxable goods manufactured by an individual or company with an annual turnover exceeding RM500,000.
The tax is 5 per cent and 10 per cent on the sale of goods, and a 6 per cent levy on services.
8 days
6
Register for income tax and PAYE
Agency : Inland Revenue Board of Malaysia (LHDN)

After completing the application for the certificate of incorporation and obtaining the MyCOID number, an applicant can register for the income tax number and PAYE through the web-porta: edaftar.hasil.gov.my or in person.
Under the Companies Act 2016, the Certificate of Incorporation and Form 49 have been changed to a Notice of Registration of Company and a Notification of changes in Register of Directors, Managers and Secretaries, respectively, which are required to complete the application process.
1 day (simultaneous with previous procedure)

7
Register for the Employees Provident Fund
Agency : Employees Provident Fund (KWSP)

According to Section 41 (1) of the EPF Act 1991, an employer must register with the EPF within 7 days from the date the employer becomes liable to contribute, that is as soon as an employee is hired.
In order to register with the Employee Provident Fund, an applicant must file the Employee’s registration application form (KSWP 1 (MAJ)) with the EPF counter/kiosk and to obtain i-Akaun (iAccount) Activation Code using the Form KWSP 1 or KWSP 1(i).
The form is required to be submitted together with the following supporting documents:-

1. Form KWSP1;
2. A certified copy of identity card/passport of director’s /authorized person;
3. A Notice of Registration of Company and a Notification of changes in Register of Directors, Managers and Secretaries, and
4. A cheque or bank draft for first month EPF contribution, if applicable.

Upon the submission of the above documents, EPF will issue the Certificate of registration of Employer and given the i-Akaun Activation Code to the authorised system administrator registered in the Form KWSP 1 or KWSP 1(i).
The Company is required to activate the i-Akuan within 30 days using the 6 digits Activation Code.
Thereafter, the employer can submit the monthly EPF contribution form through i-Akaun and register a new employee.
Employer’s Registration Certificate is to be exhibited at the employer’s premises.
1 day (simultaneous with previous procedure)

8
Register for Social Security
Agency : Social Security Organization (SOCSO- Perkeso)

Registered employers through MyCoID are required to submit their registration forms together with supporting documents to SOCSO
– Employers are required to attach the supporting registration documents in accordance with the business entity type.
– Employers registering employees earning more than RM3,000 per month and not contributing before but opting to contribute must fill in Option Notice and signed by both employers and employees under mutual consensus.
-Employers must ensure that details such as identification card number is included in Form 2 (Employee Registration Form) and correct against the employee’s identification card.
Failure of which will cause the employee being unable to register and contribute, as there will not be any record once checking is done against National Registration Department database.
1 day (simultaneous with previous procedure);
9
Obtain a business premise license
Agency : Kuala Lumpur City Hall

In order for a company to use a premise for operating a business activity in Kuala Lumpur, it must obtain a business premise license.
Licenses are issued by the Commissioner of the City of Kuala Lumpur.
The license is payable annually.

** Please note the following:
The above content is a summary of Evershine R&D and Education Center (abbreviation: Evershine RD).
Regulations change over time, and different situations have different options.
Please contact us or consult a professional you trust before selecting an option.
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Please link to below webpage:
Malaysia – business registration and related services

Contact us:

Email：kul4ww@evershinecpa.com
or
Malaysia Evershine BPO Co., Ltd.
Kuala Lumper time zone:
CA Aaron Yap, Malaysian speak Malay, Chinese and English
or
Taipei Time Zone in Evershine headquarter:
Contact Engaging Manager: jerry Chu Director
Mobile: +886-939- 357-735
Tel: +886-2-2717-0515 Ext: 103

Additional Information

Evershine has 100% affiliates in the following cities:
Headquarter, Taipei, Xiamen, Beijing, Shanghai,
New York, San Francisco, Houston, Phoenix
Tokyo, Seoul, Hanoi, Ho Chi Minh, Bangkok,
Singapore, Kuala Lumpur, Manila, Dubai,
New Delhi, Mumbai, Dhaka, Jakarta,
Frankfurt, Paris, London, Amsterdam,
Milan, Barcelona, Bucharest,
Melbourne, Sydney, Toronto, Mexico

Other cities with existent clients:
Miami, Atlanta, Oklahoma, Michigan, Seattle, Delaware;
Berlin, Stuttgart; Prague; Czech Republic; Bangalore; Surabaya;
Kaohsiung, Hong Kong, Shenzhen, Donguan, Guangzhou, Qingyuan, Yongkang, Hangzhou, Suzhou, Kunshan, Nanjing, Chongqing, Xuchang, Qingdao, Tianjin.

Evershine Potential Serviceable City (2 months preparatory period):
Evershine CPAs Firm is an IAPA member firm headquartered in London, with 300 member offices worldwide and approximately 10,000 employees.
Evershine CPAs Firm is a LEA member headquartered in Chicago, USA, it has 600 member offices worldwide and employs approximately 28,000 people.
Besides, Evershine is Taiwan local Partner of ADP Streamline ®.
(version: 2024/07)
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